Updates from January, 2008 Toggle Comment Threads | Keyboard Shortcuts

  • Ben 4:05 pm on 1/3/2008 Permalink  

    David Allen presents Getting Things Done at Google 

    David Allen visited Google to present Getting Things Done and YouTube has the video. [via Simply GTD]

  • Ben 9:29 am on 10/4/2007 Permalink  

    Wired Profile of David Allen 

    Wired has a profile of Getting Things Done guru David Allen. It includes the weird story of Allen’s involvement with a cult-like New Age church. I don’t think I’m being brainwashed by my Weekly Reviews and my Next Action lists ;)

  • Ben 9:31 am on 7/26/2007 Permalink  

    New Backpack 

    37signals have released a new version of Backpack and it’s pretty spiffy. Search is awesome and the increased draggability is nice. However, they seem to have screwed up the one feature that I’ve been waiting two years for: moving things between pages. They’ve added this feature but you can only move entire lists, not individual list items. This is particularly import to us GTDers who need to move items around between our Next Actions, Waiting For, and Someday/Maybe lists. I may be moving to Remember the Milk, which does this and has keyboard shortcuts and lets you move individual items.

  • Ben 1:57 pm on 10/9/2006 Permalink  

    Productive Talk 

    Merlin Mann and David Allen are doing a weekly Getting Things Done-oriented podcast called Productive Talk. The first episode goes out tomorrow.

  • Ben 1:44 pm on 1/12/2006 Permalink  

    A Method Out Of Madness 

    IEEE Spectrum interviews David Allen.

    Why have techies embraced GTD?

    It’s been fascinating to see the rise of my star in the geek world. One of the reasons geeks love GTD is because it’s a closed system. It tells you what to do with everything: it’s really a knowledge management model. And geeks are lazy, just like me, so they’re into how automated they can make the system. And geeks are early adopters. They’re willing to give up whatever they’re doing to find a better thing to do.

  • Ben 12:38 pm on 10/13/2005 Permalink  

    David Allen and Chandler 

    It’s great to hear that Mitch Kapor brought David Allen in to get his input on Chandler, Kapor’s open source email/PIM program. I can’t wait to see the final Chandler interface, I looked at a recent release and it still seems to be in the larval stage.

  • Ben 3:16 pm on 7/12/2005 Permalink  

    Wired on GTD 

    Wired covers the GTD phenomenon with an article and sidebar introduction.

  • Ben 7:39 pm on 5/11/2005 Permalink  

    Backpack and Web-only GTD, The Verdict 

    So it’s time to look back and see how my week of running GTD with only Web-based applications went. Overall it was a good experience and I’m definitely going to stick with it in some form. Let’s go through the tools and see how it went.


    How I Used It

    I used Backpack for informal project planning. I created pages for each of my projects and collected actions, notes, files and support material. I ended up working mostly off the action lists on my project pages rather than moving those actions onto context lists as GTD would dictate. Backpack doesn’t let you move actions between pages except by manually deleting and recreating so it was too cumbersome to work any other way.

    The Good

    37signals is famous for making web apps with brilliant user interfaces and Backpack is no disappointment. Much of the code is client-side so it is as responsive as a desktop app and the superior interface design means that most tasks, such as creating a list item, are easier and faster to accomplish than in any PIM I’ve used.

    Backpack nicely facilitates GTD’s natural project planning method. You can lay out purposes and outcomes and do brainstorming and outlining in the Body section. Identified next actions go in the List and project support materials can be stored in the Notes, Files, Images, and Links sections.

    The Bad

    Some features I’d like to see are reportedly already on their way: recurring reminders and an API. I assume some form of Palm syncing will follow once the API is released. The biggest problem for me was the inability to move list items between pages. Some other things that might be nice are: the ability to tag items and view everything with a certain tag, Markdown syntax support, and Gmail-style keyboard shortcuts.


    How I Used It

    I used Tadalists to maintain my context-based action lists. This ended up being mostly non-project one-off stuff since it was a pain to move stuff from my project lists.

    The Good

    Tadalists really is fun to use so it’s a nice motivator for getting things done.

    The Bad

    Backpack has made a few small improvements to the task list interface and I found myself missing that in Tadalists. I’ll definitely be moving my context lists over to Backpack.


    How I Used It

    I try to keep lots of little notes once I’ve figured out how to do something: Unix commands to remember, how to do something in a piece of software, programming notes, etc. Traditionally, I’ve kept these in disorganized text files strewn across multiple computers. Lately I’ve tried keeping them in a Wiki on my web host. This week I added them to Jotspot.

    The Good

    Jotspot beats out regular wikis in one important way: it has a nice big “Create Page” button. Creating a page on a wiki normally involves finding the page from which you want to link your new page, editing it, adding a link to a new page, saving the change, and clicking on the link. With Jotspot I just hit “Create Page” and type up my note, secure in the knowledge that I’ll be able to find it again with a simple search.

    The Bad

    The Jotspot folks are already fixing my two main gripes: they’re adding Markdown support and fixing the Index page so it only shows your pages rather than cluttering it up with a lot of system pages. I would also like to see tagging support on Jotspot.


    How I Used It

    I imported my Palm calendar into Trumba and did all my calendaring with it. Fortunately (or unfortunately), I don’t have many appointments so I didn’t give Trumba much of a workout.

    The Good

    Trumba is a high-quality web calendar with an attractive interface that keeps it simple almost to a 37signals degree. I especially like Trumba’s List view of all your upcoming appointments. I’ve seen this in some other PIMs but Trumba’s is the nicest.

    The Bad

    There’s no convenient way to sync your calendar to the Palm. This is probably a deal breaker for me.


    How I Used It

    I imported most of my mail from my IMAP host and used Gmail exclusively for email.

    The Good

    Gmail makes processing your inbox really quick and easy. The keyboard shortcuts mean you can do everything with a few keypresses and because you’re archiving everything away in the same place you don’t have to think about where to file anything. And of course Google search makes it easy to find the message you’re looking for.

    The Bad

    My main gripe with Gmail is that when a page first loads the focus ends up on the address bar, so you can’t page down with the keyboard without first clicking on the page or tabbing down to it. I only have this problem with Firefox on Windows, it works great on Linux.

    Tips & Tricks

    I solved a couple of annoyances you might want to know about.

    Sorting your Backpack page list

    I got in the habit of prepending the names of my Backpack pages with certain characters to get my page list to sort the way I wanted it. Context lists started with @, project pages were unmarked, and reference and other pages started with ^. That way, context lists are first, project pages next, and other pages last.

    Editing textareas with an external editor

    Using these apps meant that I often found myself editing significant amounts of text in a browser textarea, which makes a terrible text editor. Fortunately, the MozEx Firefox extension let’s you edit textarea text in an external editor. I set it up for Vim and couldn’t be happier.

    Other Ways

    Of course, Backpack and friends aren’t the only way to go if you’re considering web apps for your organization system. These two options have the benefit of being completely free:


    That’s it! I’d love to hear how others are using web apps for organization. Comment away.

  • Ben 7:32 pm on 5/3/2005 Permalink  

    Backpack and Web-only GTD 

    37signals‘s new project planning/personal wiki app Backpack launched today and it’s prompted me to try a little experiment: I’m going switch from my regular productivity apps for one week and use all Web-based apps for my GTD setup. I’ll try to keep track of what works and what doesn’t and report back in a week. Here’s what I’ve done so far:

    • Set up all my next actions on Tadalists.
    • Created a project page for this project on Backpack, I’ll create more for the rest of my projects.
    • Created a Jotspot page where I’ll keep personal notes.
    • Imported my calendar into Trumba.
    • Imported most of my mail into Gmail.
    • Took some screenshots of it all.

    Update: I made my Backpack page for this project public.

    • Jonathan Nolen 9:16 pm on 5/3/2005 Permalink

      I’m curious — if you are using Backpack, why do you need JotSpot? What are your different applications? Likewise with Tadalists — doesn’t Backpack include all of the list functionality?
    • Ben 5:29 am on 5/4/2005 Permalink

      I’d love to do it all in Backpack but the page limits are way too restrictive. I could probably manage my action lists and project pages with the 20 pages a Basic account provides but if I tried to use it as a Wiki and keep all my little notes there I think I’d fill up even the 500 pages a Premium account provides before too long. Jotspot doesn’t have any page limits as far as I know.
    • Dennis Tevlin` 10:13 am on 5/4/2005 Permalink

      Sounds like an interesting experiment. We would be interested in learning from your experience. Thanks – Dennis
    • Patrick Hurley 1:38 pm on 5/4/2005 Permalink

      I’d also suggest you beta AirSet.com at http://www.airset.com. Very good for GTD. Combines many of the best features of Backpack and Trumba and then some. Enables networked calendaring, contact lists, to-do lists, web links and blogs. Users can access and update their info. from PC’s and — importantly — mobile phones.
    • Pascal Venier 5:14 pm on 5/5/2005 Permalink

      This sounds like a fascinating experiment. I was just wondering why you chose to use tadalist and not basecamp ?
    • Ben 8:43 pm on 5/5/2005 Permalink

      I actually don’t like the todo list interface in Basecamp as much, you can’t create a todo just by hitting Enter. Also, Tadalists just seems better suited for personal todo lists. Basecamp is probably great for shared, project-related todos.
    • Reuben 11:54 am on 5/6/2005 Permalink

      Hi Ben, You mention in your public Backpack page that in JotSpot you have “Display problems in Firefox on Linux”. Would you be kind enough to drop me a line with some more specifics so I can see if we can get that taken care of? Aside from our interface lacking snazzyness (which we’re working on, btw), do you have any other feedback/feature requests/wishes for JotSpot? We’re always listening!
    • Russell 10:33 pm on 5/9/2005 Permalink

      I am interested in your views. I gave up on Backpack after a few days. It is too restrictive (no photos) and too expensive to upgrade. I am testing JotSpot now.
Compose new post
Next post/Next comment
Previous post/Previous comment
Show/Hide comments
Go to top
Go to login
Show/Hide help
shift + esc